Planning A Group Stay

Organising a large group stay can be both exciting and daunting. From coordinating schedules to ensuring everyone has a memorable experience, there's a lot to consider. But fear not, the team at Peak Venues have compiled some of our top tips to help make your group getaway a breeze.

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Planning the Perfect Large Group Getaway in the Peak District

Streamline Group Communication

Communication is key when planning a group trip. Utilise social media or messaging apps like WhatsApp or Facebook Events to keep everyone in the loop. Often, answers to questions from fellow guests can be answered in our Frequently Asked Questions section to save you time.

Designate a Chief Coordinator

Avoid confusion by designating a lead organiser to handle the important details such as arrival and departure times as well as payments. Having a lead point person can streamline the planning across and ensure nothing falls through the cracks.

Manage Finances Wisely

Set up a separate bank account for the group to simplify payments, some banks make this really easy to do online. Remind guests of upcoming deadlines, especially around paydays, to ensure timely contributions. If you do this a few weeks before the accommodation balance is due this will help - not everyone will remember to pay you quickly. 

This proactive approach can prevent last-minute stress and ensure everyone pays their share on time. Please note we cannot take multiple payments from everybody in your group.

Create a Shared Kitty Fund

Create a kitty for shared expenses like groceries, drinks, and local attractions. This collective fund can make budgeting easier and ensure everyone gets to enjoy the highlights of the trip without worrying about individual costs.

Decide on Room Plans

Avoid any room envy by deciding on room assignments ahead of time. Who will get the best room? (the Chief Coordinator perhaps?) You can find a useful floorplan of your property on its individual page. We need your room plan ahead of time so we can organise the beds correctly to your group's requirements. 

Share Chores

Keep the place clean and meals on the table by sharing chores among group members. Whether through a rota or based on preferences, everyone pitching in ensures a smooth-running household. And don't forget to give each person a day off from chores to relax and enjoy the trip!

Provide Detailed Directions

Directions to all our properties are available on our website under the individual property page and you can also forward on the detailed directions we will email to you. Many of our properties are in beautiful, peaceful but remote, rural locations where phone signal can be limited and intermittent, therefore finding us (even with a sat nav) can prove tricky. 

The post codes do not always take you to the right property, even shopping for food and drink might not be quite on your doorstep. We now use 'What3Words' to find the exact location of all our properties. This can also be found under the individual property page on our website, along with an interactive google map.

Invest in Cancellation Insurance

Protect your investment with cancellation insurance tailored for UK self catering holidays. This added peace of mind ensures you're covered in case of unforeseen circumstances. 

Plan Local Outings in Advance

If you're thinking of organising catering or visit to local cafes & pubs as a large group, make sure to plan ahead and contact the business directly to discuss your plans. Have a look at our food & drink and activities pages and contact providers early to ensure availability for larger groups.

By following these tips, you'll be well equipped to plan a memorable and enjoyable group getaway in the Peak District. So, gather your friends and family, and get ready to create unforgettable memories together!

Find your Group Stay Today

Published on June 11, 2018 in